Sudan Embassy Legalization for U.S. Documents

Sudan authorities, customs and banks accept a U.S. document only after it completes the legalization chain. The Arab American Chamber of Commerce handles every step for companies and individuals: notary checks, Secretary of State, U.S. Department of State, the chamber stamp and the Embassy of Sudan.

Start Your Order (202) 347-5800

Sudan does not accept apostilles. Sudan is not a member of the Hague Apostille Convention. Every U.S. document is authenticated by the U.S. Department of State and then legalized by the Embassy of Sudan, or by the Sudan consulate that covers the state where the document was issued.

Start here

Choose Your Case: 1, 2 or 3

Choose the order for your type of document. Each order already follows the Sudan route.

Case 1

Business legal document to be authenticated

Powers of attorney, good standing, articles, agreements, personal records and federal certificates (FDA, USDA, USPTO, FBI).

Secretary of State · U.S. Dept. of State · Embassy of Sudan Start Order

Case 2

Invoice and certificate of origin certification

Export documents for Sudan customs and banks: certified by the chamber, then legalized by the embassy.

Chamber stamp + Embassy of Sudan Start Order

Case 3

Obtaining the stamp of the Arab American Chamber of Commerce

The chamber stamp alone, when your Sudan buyer doesn't need embassy legalization.

$35 per document · Same day Start Order

Sudan document legalization

What Legalization Confirms, and What It Doesn't

Legalization doesn't check what your document says. Each office confirms that the signature and seal of the office before it are genuine. The Embassy of Sudan confirms the last one, the U.S. Department of State's seal. If one step is missing, the chain breaks and the document comes back.

The legalization process

The Legalization Process by the Sudan Embassy

Where a document starts depends on who issued or signed it. Every route ends at the Embassy of Sudan.

Your document

U.S. steps

Final step

Signed by you or your company (POA, affidavit, resolution, agreement)

U.S. stepsIn-person notary → Secretary of State → U.S. Department of State

Final stepEmbassy of Sudan

Issued by a state (birth, marriage, good standing, articles)

U.S. stepsCertified copy (no notary) → Secretary of State → U.S. Department of State

Final stepEmbassy of Sudan

Issued by a federal agency (FDA, USDA, USPTO, FBI)

U.S. stepsOriginal document → U.S. Department of State

Final stepEmbassy of Sudan

Invoice & certificate of origin (Case 2)

U.S. stepsSigned on letterhead → Arab American Chamber of Commerce stamp

Final stepEmbassy of Sudan

Notarization or certified copyA document you sign is signed in person before a U.S. notary public. The notary confirms who signed it, not whether the content is true. A state record is not notarized. You order a certified copy from the issuing office instead.
Secretary of StateThe state where the document was notarized or issued certifies the notary's or official's signature. Some states require county clerk certification first. For Sudan this is an authentication certificate, not an apostille.
U.S. Department of StateThe Office of Authentications in Washington, D.C. certifies the state seal. Federal documents skip steps 1 and 2 and start here.
Embassy of SudanThe Embassy of Sudan in Washington, D.C., or the Sudan consulate that covers the issuing state, applies the final legalization. We send each document to the right office.
Returned to youWe send the legalized document back with tracking, ready to use in Sudan.

Before you send

Required Documents for Legalization

What to send us

The original: notarized in person, a certified copy from the issuing state, or the original federal certificate. Plain photocopies and printouts aren't accepted.
One photocopy of the document. The embassy keeps a copy.
Your online order for Case 1, 2 or 3, paid online or through Pay Invoice. You don't need a separate request form.
A prepaid return label: a FedEx or UPS air waybill, or a USPS Priority Mail envelope with tracking. You can also buy a label at checkout.

Sudan rules we check for you

The notary's seal must be on the same page as the signature, not on a separate certificate.
Federal documents are sent as originals, exactly as the agency issued them.
Invoices and certificates of origin show the Sudan consignee, HS codes and matching values.

Case 2

Legalization of Commercial Shipping Documents for Sudan

1. Required shipping documents for legalization

Commercial invoiceOn company letterhead, with the buyer, seller, goods, HS codes, quantities, unit prices, total value and terms of sale.
Certificate of originStates the country where the goods were made. It must match the invoice exactly in consignee, description, quantities and weights.
Authorized signatureA company officer signs both documents, and the signer's name must be clearly printed.
Import documentationEnsure all consignee and shipment details match the import requirements of Sudan customs.

2. Importance of legalizing shipping documents

Customs clearanceSudan customs uses the legalized invoice and certificate of origin to assess duty and release the goods.

PaymentSudan banks often list legalized documents as a condition of a letter of credit.

Fewer delaysMismatched or unlegalized documents are the most common reason goods are held at port.

If your Sudan buyer needs only the chamber stamp, choose Case 3. If customs or the bank later asks for legalization, we move the order to Case 2.

Processing time

Processing Time and Fees

Case 2 price per document

Service fee	$100
Arab American Chamber of Commerce stamp	$35
Embassy of Sudan fee	Varies
Total	$135 + Embassy Fee

Processing time

Chamber stamp	1 business day
Embassy of Sudan	Varies by embassy
Total	About 5–8 business days

Times are counted from the day we receive your documents, and return shipping is added at checkout. Case 1 documents also go through the Secretary of State and the U.S. Department of State before the embassy, so they take longer. Call us for a current estimate.

Why AACC

Why Choose the Arab American Chamber of Commerce?

Arab League recognizedEvery chamber stamp carries a unique number that officials can verify online.

One order, every stepNotary check, Secretary of State, U.S. Department of State, chamber stamp and embassy, all in one order.

Checked before submissionWe catch missing certified copies, notary errors and invoice mismatches before they cause a rejection.

Mailing

Where to Send Your Documents

Maryland office (fastest)

Arab Chamber of Commerce
1615 Bay Head Rd., Annapolis, MD 21409
(410) 349-1212

Washington, D.C. headquarters

1330 New Hampshire Ave. NW, B1, Washington, DC
(202) 347-5800
Monday to Friday, 8:00 am to 6:00 pm ET

FAQ

Sudan Legalization: Common Questions

Does Sudan accept an apostille?

No. Sudan is not a party to the Hague Apostille Convention. U.S. documents are authenticated by the U.S. Department of State and then legalized by the Embassy of Sudan or the Sudan consulate.

Do I need to notarize a birth certificate or good standing certificate?

No. State records are not notarized. Order a certified copy from the issuing office, and it goes straight to the Secretary of State.

Do federal documents go through the Secretary of State?

No. FDA, USDA, USPTO and FBI documents go straight to the U.S. Department of State, then to the Embassy of Sudan.

How much does Case 2 cost and how long does it take?

Service fee and chamber stamp are $135 plus the embassy fee. Processing takes about 5 to 8 business days.

Not sure which case fits your document?

Tell us what it is and who will receive it in Sudan. We'll confirm the route before you ship.

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