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Board Resolution Legalization for Arab Countries
Before an Arab registry, free zone or bank acts for a U.S. company, it wants to see the company’s decision: to open a branch, appoint a manager or agent, open an account or bid on a tender. That decision is the board resolution. The Arab American Chamber of Commerce reviews the resolution and its certification and completes the apostille or embassy route for your destination.
Certify it, then notarize the certification. A board resolution is an internal company record, so the corporate secretary certifies that it was duly adopted and signs that certificate before a notary. Saudi Arabia, Morocco, Bahrain and Algeria then accept a state apostille. The other Arab countries also need the U.S. Department of State and the embassy.
What a Board Resolution Is
A board resolution is the formal record of a decision made by a corporation’s board of directors. For an LLC, it is a resolution of the members or managers. For Arab authorities it shows that the company really decided what is being registered, and who it authorized to carry out the decision. It is the company’s decision, not a contract.
Branch or subsidiary
Approves setting up a branch or company and appoints its manager.
Company setupAgency or distributor
Approves appointing a local agent or distributor and authorizes who signs.
CommercialBank account
Authorizes opening an account and names the signatories.
BankingTender or POA
Authorizes a bid, or the granting of a power of attorney to a named person.
AuthorityChoose the Destination Country
Choose the country where the resolution will be filed to start your order.
Country
U.S. steps
Final step
U.S. stepsCertified by the secretary before a notary → state apostille
Final stepApostille (since July 9, 2026)
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEgyptian Embassy or consulate
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEmbassy of Jordan
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEmbassy of Kuwait
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEmbassy of Lebanon
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEmbassy of Oman (business documents since 2021)
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepPalestinian legalization arranged by our team
U.S. stepsCertified by the secretary before a notary → state apostille
Final stepApostille (since December 2022)
U.S. stepsNotarized → Secretary of State → U.S. Department of State
Final stepEmbassy of Tunisia
U.S. stepsNotarized → Secretary of State authentication
Final stepUAE Embassy (through VFS Global), then MOFA in the UAE
Embassy fees for corporate resolutions vary by country. We confirm the amount with your order.
How a Board Resolution Is Legalized
- Write the decision clearlyGive the meeting or written-consent date, the decision, and the full names and passport numbers of anyone authorized. Use the registry’s wording if it gives you any.
- Secretary’s certification before a notaryThe corporate secretary (or an LLC manager) certifies that the resolution was duly adopted and is still in force, and signs that certification in person before a U.S. notary.
- Secretary of StateThe notary’s state certifies the notary. For Saudi Arabia, Morocco, Bahrain and Algeria, this apostille is the final step.
- U.S. Department of State and embassyFor embassy countries, the U.S. Department of State certifies the state seal, and then the embassy in Washington legalizes the resolution. For the UAE, it goes through VFS Global, then MOFA.
- Filed with the restWe return it with tracking, usually together with the POA, agreement or company documents it authorizes.
Common mistakes: unsigned minutes with no secretary’s certificate, a resolution that doesn’t name the person it authorizes, passport names that don’t match, or a resolution that approves something different from what is being registered.
Required Documents
What to send us
- The resolution with the notarized secretary’s certificate, with all pages kept together.
- The documents it authorizes, such as the POA or agency agreement, so we can legalize them in the same order.
- Your online order for the destination country, paid online or through Pay Invoice.
- A prepaid return label: a FedEx or UPS air waybill, or a USPS Priority Mail envelope with tracking. You can also buy one at checkout.
What registries check in it
- The company’s exact name, matching the certified articles
- The specific decision: the country, the activity and the local company or agent
- Each authorized person’s full name, passport number and powers
- The date of adoption, and the secretary’s notarized certification
Documents It Usually Authorizes
Articles of Incorporation
The certified charter the resolution’s company name must match.
Certified copyProcessing Time and Fees
Apostille countries
| Saudi Arabia, Morocco, Bahrain, Algeria | State apostille |
| Notary | On the secretary’s certificate |
| Time | Varies by state |
Embassy countries
| State and U.S. Department of State | Required |
| Embassy fee | By country |
| Time | Call us for your country |
Timing starts when your certified resolution reaches us. Our service fee and return courier are listed at checkout.
Why Choose the Arab American Chamber of Commerce?
Wording reviewedWe check that the resolution matches what the Arab registry is being asked to record.
Legalized as a setResolution, POA, incumbency and agreement, legalized together so names and dates match.
Only the route you needApostille destinations stop at the state.
Where to Send Your Resolution
Maryland office (fastest)
Arab Chamber of Commerce
1615 Bay Head Rd., Annapolis, MD 21409
(410) 349-1212
Washington, D.C. headquarters
1330 New Hampshire Ave. NW, B1, Washington, DC
(202) 347-5800
Monday to Friday, 8:00 am to 6:00 pm ET
Board Resolution Legalization: Common Questions
Does a board resolution need to be notarized?
The resolution itself isn’t notarized. The corporate secretary signs a certificate confirming it was duly adopted, before a notary. That notarized certificate is what the state and embassy certify.
Can an LLC use a members’ resolution?
Yes. An LLC uses a resolution or written consent of its members or managers, certified by a manager before a notary. It is legalized the same way.
Which Arab countries accept an apostilled board resolution?
Saudi Arabia, Morocco, Bahrain and Algeria (Algeria since July 9, 2026). Oman and the other Arab countries need embassy legalization for corporate documents.
Should the resolution and the POA be legalized together?
Yes, if possible. Registries compare names, dates and powers across both, so legalizing them together avoids mismatches and a second round.
Does the resolution need an Arabic translation?
Usually yes. Arab registries generally need a certified Arabic translation, prepared locally. A bilingual resolution can save time.
Your board approved an Arab market move?
Send us the draft resolution. We’ll check it against the registry’s needs and legalize it with your other documents.
Case 1 Examples
Business documents
Federally Issued documents
Case 2 Examples
Commercial Document:
Case 3 Examples
Personal Document:
Mailing
If you are using FedEx or UPS, please include a self-addressed air waybill for the return of your document.
Alternatively, you may use a USPS Priority Mail envelope with prepaid postage and a tracking number.
If you do not have a FedEx or UPS account, you can purchase an air waybill through this site in the next step.
Arab American Chamber of Commerce Headquarter Office
1330 New Hampshire Ave. NW, B1Washington, D.C. 20036
(202) 347-5800
1 888-939-ARAB
Arab Chamber of Commerce
1615 Bay Head Rd.Annapolis MD, 21409
(410) 349 - 1212
