Certificate of Incumbency – Embassy Legalization & Authentication Services

The Arab American Chamber of Commerce (AACC)®, based in Washington D.C., specializes in the legalization and authentication of U.S. business documents, including the Certificate of Incumbency, for official use in Arab countries.

A Certificate of Incumbency—also known as an Officer Certificate—is a vital legal document issued by a corporation or LLC. It identifies the company's key officers, directors, or members who are authorized to act on behalf of the business in foreign or domestic transactions. When doing business in the Middle East or North Africa (MENA) region, this document must be properly legalized through U.S. and Arab diplomatic channels to be accepted overseas.

What is a Certificate of Incumbency Used For?

A Certificate of Incumbency is commonly required when:

• Appointing a local distributor or agent
  
  

• Opening bank accounts in Arab countries
  
  

• Entering into international contracts
  
  

• Participating in tenders or government bidding
  
  

• Registering a branch or representative office abroad
  
  

Arab countries typically require that such documents be notarized, certified, authenticated, and legalized before use.

AACC’s Legalization Services for Certificate of Incumbency

We simplify the complex embassy legalization process and provide end-to-end support to ensure your documents are fully compliant with the requirements of each Arab country.

Our 4-Step Legalization Process:

1. Notarization
   Your Certificate of Incumbency must be notarized by a licensed notary public in the same U.S. state where the company is incorporated.
   
   

2. Secretary of State Certification
   The notarized document is then certified by the Secretary of State in that jurisdiction.
   
   

3. U.S. Department of State Authentication
   We submit the document to the U.S. Department of State in Washington D.C. for federal authentication.
   
   

4. Embassy Legalization
   Finally, the document is legalized by the embassy of the destination Arab country.
   
   

AACC manages steps 3 and 4 with speed, accuracy, and embassy-specific expertise.

Why Work with AACC?

• Trusted Experts in Arab Legalization Requirements
  We work with all Arab embassies in Washington D.C. and understand their unique documentation rules.
  
  

•  Expedited Services Available
  Need it fast? Our team offers rush processing for urgent legalization needs.
  
  

•  All-In-One Support
  From verification to embassy submission—we handle the logistics so you can focus on your business.
  
  

• Compliant & Reliable
  Our process ensures your Certificate of Incumbency will be accepted across 22 Arab nations.
  
  

Arab Countries We Serve

We provide embassy legalization services for documents destined for: