Jordan Certificate of Incumbency Attestation

Who Signs for Your Company: Incumbency for Jordan

Jordanian institutions take signatures seriously. Before a bank in Amman accepts instructions from a U.S. company, before JFDA accepts a letter appointing an agent, or before a ministry signs a contract, they want to know that the person signing is a current officer with authority. A certificate of incumbency, listing officers and directors and often their specimen signatures, answers that question once it carries Embassy of Jordan legalization.

Jordanian banks

Jordan’s banking sector applies know-your-customer and anti-money-laundering rules set by the Central Bank of Jordan. When a U.S. company opens an account, arranges trade finance, issues a guarantee for a tender or receives payments, the bank identifies the company’s ultimate owners and its authorized signatories. A legalized incumbency certificate with names, titles and specimen signatures, together with ownership information, is a standard part of that file. When officers change, banks ask for an updated certificate.

Regulators and registries

The Jordan Food and Drug Administration relies on letters, declarations and authorizations signed by the manufacturer, and may check that the signer holds the position stated. The Companies Control Department looks at who has authority when a foreign company registers a branch and appoints its manager. Tender committees compare the bid signatory with the company’s officer list. In each case, the incumbency certificate links the signature to the company.

Preparing the certificate

Most incumbency certificates are issued by the company itself, signed by the corporate secretary or another officer who does not certify their own position, and sometimes by the registered agent. List each officer’s full name and title, add specimen signatures if a bank or regulator requests them, and make sure the names agree with the latest annual report on file with the state. Passport numbers for key signatories can help Jordanian institutions match documents.

Legalization

The certificate is signed before a U.S. notary, authenticated by the Secretary of State of the notary’s state and by the U.S. Department of State, and then legalized by the Embassy of Jordan in Washington, D.C. Jordan does not accept the apostille. We handle the embassy’s online request through the Jordanian Foreign Ministry, including payment and the duplicate copy, and the embassy generally finishes within five working days.